For hotels, castle estates and seminar or retreat centers

More free time, without your business falling apart.

I build custom tools that automatically turn your bookings into planning, room lists and cleaning schedules. No new system to learn: it works on top of what you already use.

Plan a free 30-min discovery call See how it works
  • Your data stays yours
  • GDPR-compliant
  • No technical knowledge needed
  • Works with your current tools

Sound familiar?

Officially off duty, but never really away from the work

You check the booking inbox again at night. You rebuild the same housekeeping list by hand for the tenth time this month. And you think: once this busy season is over, I'll do things differently. But the season is never really over.

  • Typing the same guest emails, over and over
  • Putting together quotes and invoices by hand
  • Re-typing booking details between systems
  • Reports nobody enjoys putting together
  • Going back and forth to schedule bookings
  • Digging through folders to find booking details

What I do

I help you automate your property with AI

No thick advisory report. For smaller tasks I use tools you probably already know, like ChatGPT or Microsoft Copilot. For bigger processes I build a fully custom system, built specifically around how your business runs.

My goal is to design tools people actually enjoy using, and that save them time.

Time audit

We spend half a day looking at your week together. Where does your time actually go, and which three tasks pay off fastest if we automate them?

Building the systems

I build the automations: AI that drafts your guest emails, quotes that put themselves together, data that lands in the right place automatically. With ChatGPT, Copilot, Make or Zapier.

Bringing your team along

Short, practical sessions so everyone's on board. With clear agreements and an AI policy that holds up to the rules (EU AI Act, article 4).

An example at a larger scale: a manual Excel planning rebuilt every single week, alongside two separate tools that never quite stayed in sync, that was the situation at De Heerlijckyt van Elsmeren, a castle estate in Belgium. I solved it with a fully custom booking and planning system, everything in one place.

Prefer to start small? That's fine. We start with one process and expand once it works.

The result

At least 1 hour back, every day

1 hour / day

Over a year, that's about 35 full 8-hour workdays no longer lost to planning and admin. The benchmark at De Heerlijckyt van Elsmeren, after the first automations.

  • a guilt-free coffee break
  • time for the kids
  • half a day of deep work
  • actually leaving on time
  • room to grow the business

And your system keeps running, even while you're on holiday.

How we work together

Simple, in four steps

  1. 1

    Free discovery call

    30-min video call, online and no obligation. We look at your situation together.

  2. 2

    We map out what's possible

    From that conversation we set out what's realistic, and roughly what it will cost.

  3. 3

    We build the system

    You keep running your business. I build and test the systems using your real examples.

  4. 4

    Handover & follow-up

    Your team gets a walkthrough, you get the agreements in writing, and I stay close for 30 days after launch.

Trust

You're trusting me with valuable data. Here's how I handle that.

  • Your data stays yours

    I work inside your own accounts and environment. Nothing is resold or reused.

  • GDPR by default

    Clear data processing agreements, and only the access that's actually needed.

  • No lock-in

    The systems run on tools you own. If we ever stop working together, everything keeps running.

  • Transparent about AI

    You always know what happens automatically and what a human double-checks.

  • Local and reachable

    Based in Bilzen-Hoeselt, Belgium. You have one fixed point of contact: me.

  • Starting small is fine

    Prove it on one process first, then expand. No leap into the unknown.

From the field

From Excel chaos to one clear system

A manual Excel planning rebuilt every single week, alongside two separate tools that never quite stayed in sync. I built them a fully custom booking and planning system: rooms, halls and events in one overview, updated automatically.

No more loose spreadsheets, no more double work. One dashboard the whole team uses every day.

46%Rooms occupied
41%Halls occupied
1System instead of 3
35Workdays/year saved

At least 1 hour saved per day, about 35 workdays a year.

Custom booking and planning dashboard, built for De Heerlijckyt van Elsmeren
Staff planning, automatically laid out
Staff planning
Monthly room overview, occupancy at a glance
Room overview
Monthly revenue reporting by stay type
Revenue reporting
Guest portal where visitors track their own booking
Guest portal
Cleaning schedule, automatically generated from the planning
Cleaning schedule

What it costs

Clear starting prices, the rest tailored

Discovery call Free

30-min video call. No obligation. From there we figure out together what's possible.

Working system €450 – €4,500

Depends on scope, fixed price agreed upfront. Any hosting costs are separate, billed monthly.

Prices excl. VAT.

Get started

Ready for more free time?

30 minutes, online, free. No sales pitch, we simply look together at whether there's time to win for your property, and how much.

Prefer to reach out directly? robbymoors@gmail.com · +32 472 98 03 67

Your details go only to me. No newsletter, no reselling. You can always ask me to delete them.

Email robbymoors@gmail.com Phone +32 (0)472 98 03 67 Address Holt 102 bus 21
3740 Bilzen-Hoeselt, Belgium Service area Worldwide, online
(on-site in Belgium) Response time Usually within 1 business day